Finance · Expenses
Site expenses, claimed, approved, costed.
Field teams claim fuel, travel and site purchases with a photo of the receipt. The AI reads it, your policy checks it, an approver signs it off and the payout is recorded, with each line costed to its project.
Reading a receipt with AI uses credits.
solset.ai/expenses/claims
Claim · Site visit
- Fuel receiptRead by AI
- Meals over capFlagged
- ProjectCosted
- ApproverNot the claimant
- Advance absorbedFirst
- PayoutRecorded
Illustration of an expense claim.
How it works
Claim to payout
Nobody approves or pays out their own claim.
solset.ai/expenses/claims
Claim
- Read receiptAI
Step 1 of 3 · Claim
Snap the receipt
Add lines with a photo of each receipt; the AI reads date, amount, vendor and tax for you to check.
- Receipts stored privately, opened by a short-lived link
- Lines dated by the day spent
Expenses
Where expenses show up
- Job costingProject lines count in the project's actual cost.
- Profit and lossOperating expenses by the day they were spent.
- TripsGroup a site trip's expenses together.
Good to know
- Payouts are recorded in Solset AI; the money itself moves through your bank.
Related features
- Job costingContract value, known cost and margin per project, estimate vs actual by category.
- Projects and field workStages with gates, required documents, crews, site updates with photos and a tracking page for the customer.
- Tax and currency by countryTax IDs, tax rates, VAT treatment and withholding by country, documents in your currency.
Questions
Expenses: questions
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